Description:

Future Generations Foundation’s mission is to provide resourcing to create meaningful opportunities that improve the quality of life for First Nations.

The Administrative Assistant’s primary focus is to provide administrative support to the FG Foundation operations team and Board of Trustees. They perform all general office work, clerical duties, data storage, collection, and processing necessary information for the effective operation of the FG Foundation’s operations.

Reporting to the Finance & Operations Manager, the Administrative Assistant is responsible for the day-to-day execution of plans, overall effectiveness, organizational efficiency, and alignment with the strategic plan. The incumbent assists the FG Foundation in monitoring the progress and results of the FG Foundation’s Strategic plan implementation.

Key Responsibilities:

• Assist the FG Foundation’s operations team in successfully implementing organizational strategies and plans that support the strategic plan and meet goals, including shared accountability for upholding the vision, mission, and values of the organization.
• Coordinate the logistics, document preparation and administrative tasks, including reimbursement of travel expenses and events.
• Prepare draft correspondence and use mail merging techniques.
• Maintain calendars, schedule meetings, appointments and send reminders.
• Coordinate travel arrangements, prepare purchase orders and prepare and distribute itineraries.
• File, classify and organize all incoming correspondence, reports and studies and maintains file index of all correspondence and resource materials.
• Monitor generic emails for the FG Foundation .
• Register the FG Foundation participants  for conferences and workshops.
• Perform other related duties as requested by the Finance & Operations Manager.

Education and Experience:

• Secondary school diploma and certificate in administrative studies, or an equivalent combination of education and experience.
• Bachelor’s degree from a recognized University is an asset.
• Minimum two years’ work experience in a similar position.
• Experience working with First Nations and Indigenous communities or organizations.
• Experience working in a not-for-profit environment is an asset.

Knowledge and Skills:

• Excellent communications skills.
• Proficiency in written and oral English.
• Knowledge of Indigenous languages is an asset.
• Knowledge of French is an asset.
• Strong computer skills, in Adobe, Word, Power Point and Excel.
• Tact and diplomacy in dealing with sensitive and confidential matters.
• Strong attention to detail and accuracy.
• Openness and sensitivity to Indigenous worldviews, cultures and languages would be considered an asset.
• Knowledge and some understanding of the FG Foundation, its mission, vision, values, and activities as well as the Administration Plan and the context of education programs managed by the FG Foundation.

Who Can Apply:

• Persons of Indigenous ancestry will be given preference (s. 16(1) CHRA)

Salary Range:

• Commensurate with job requirements, experience, and education (within limits of the salary grid)

Location: Akwesasne or Ottawa, Ontario

Duration: Permanent Part-Time 22.5 hours per week

Closing Date: September 29, 2025, or until filled

Qualified individuals are invited to submit a cover letter demonstrating how they meet the criteria along with a current resume to:

        Online at: Fgfoundation.bamboohr.com/jobs

Or

           Email: HR@fgfoundation.ca

Future Generations Foundation is an equal opportunities employer committed to providing an inclusive and barrier-free work environment, starting with the hiring process. Applicants selected for an interview who require accommodation are asked to advise Human Resources of their specialized needs. All information received in relation to accommodation will be treated as confidential.

Interviews will be held in a virtual environment.  While we appreciate all applications, only those candidates short-listed for an interview will be contacted. The FG Foundation may cancel, postpone, or revise employment opportunities at any time.